Best Practices #2: Maintaining Meeting Notes Centrally using OneNote and SharePoint

November 1st, 2011 5 Comments »

All of us take meeting notes of each of our meeting and there are many ways we send out the meeting notes, sometime text format, sometime we send out the through mail and sometime on a word document.

If the meeting is one time meeting or one way meeting it make sense to send it inline with the mail. However if we have a recurring meeting, and needs to be viewed edited and updated everyday by different team members and also if it needs to maintain a log of everyday meeting notes to refer back with the previous meetings and follow up, how do you normally do? Which is the best of way doing it?

  • How can each of the team member can have access meeting notes at almost real time
  • How can each of the team member can edit at the same time?
  • How can anyone can access there meeting notes from anywhere?
  • How can we make changes so it get reflected to all at the same time?

Simplest way to solve the above need is to manage all the meeting notes through Shared Microsoft OneNote and store it on SharePoint. Solution looks very simple but beauty of it is the way you can manage the entire setup. I will show you on how to Create and Manage Shared OneNote by storing in a SharePoint.

How to Create a new shared notebook in a SharePoint library

When you add a new notebook to a library, the notebook becomes a folder in the library, and the sections are stored as files. Adding content to it and revising it are similar to working with your notebook in any shared location

On the Share menu, click Create Shared Notebook.


In the New Notebook Wizard, do the following:

  • Under Who will use this notebook?, click Multiple people will share the notebook, and then click On a server (SharePoint document library, network share, or other shared location).
  • To tell others about the notebook, leave the Create an e-mail with a link to this notebook so that I can send to other people check box selected.
  • Click Create.
  • Note    When you make changes to your notebook, it may take a few minutes for others to see the changes or for the changes to synchronize, depending on the way your network is set up.

How I use this set up @ Project.

  1. We have created Shared OneNote (Picture #1) and Stored it in SharePoint (Picture #2
  2. All the Work Sheet created (#2) will be stored as files in the SharePoint, you can see it in #2 in Picture #2.
  3. Any one who need to see Meeting notes can either download it and see at onetime or they can import to there local OneNote so it automatically syncs as and when we update it, like they can get the daily updates.

How I Utilize this Setup

Comprehensive meeting notes and its follow ups

Week by Week entry of the Task List of each team member, so it can be viewed by entire team.

Keep track of the Achievements we do within team so it can be shared in common across the team.

Best Part of this Setup

  • Multiple users can simultaneously access shared notes and contribute to them on an ongoing basis
  • A library is a central location on a SharePoint site where people store and manage their files
  • You can manage who has permission to view the notebook or contribute notes
  • You can also track versions of the notebook, so that people can view or restore an earlier version if needed and receive updates when the content changes by using alerts or RSS Feeds
  • When you share a notebook, everyone with permission to contribute to a SharePoint library can access a shared set of notes at the same time
  • OneNote synchronizes everyone’s changes to the notebook on the SharePoint site. OneNote also maintains a separate offline copy of the notes on each user’s computer
  • Participants can edit notes locally even when they are disconnected from the network. The next time they connect to the shared notebook, OneNote merges their changes with everyone else’s.
  • You can see your meeting notes either it from home computer or from your office and you need not send it over mail.

Just try it and you will start seeing its Use.

Please feel free to comment out if you have any more ideas.

-Pradeep SV

Mobile Analytics: Some FAQs !!

August 7th, 2008 8 Comments »

What is Mobile Web Analytics?

Mobile Analytics is no different from Web Analytics other then here we study the user behavior in the WAP website (Mobile Website) using data collected from the mobile users (Data such as visitor information, carrier information mobile used and so on..) to increase ROI through Mobile Users and to target the specific carriers or segmented Users.

Why Mobile Analytics? and How will it be useful?

Insights or Gold in Avinash’s term ;-) extracted through the data collected can be used to target the users to enhance and to helps in targeting the segmented users, here is more to say how mobile analytics would be helpful,

  • Improve a WAP website or understanding of website architecture.
  • Mobile campaign’s audience.
  • Mobile Advertising
  • Mobile Search Marketing
  • Text Campaigns
  • etc.

What do we measure?

Different vendors has claims to measure different metrics, some of the useful and most commonly measured metrics are

  • Visitor Identification
  • Mobile specific information
    • Mobile phone device
    • Mobile network operator
    • Country and Language

How do we Measure?

hmmm this is where the implementation jumps in, which I am going to write it in my next blog post.

Who are the players/vendors?

1. Omniture – With the release of SiteCatalyst 14.1, it has introduced mobile analytics capabilities which can measure the performance of mobile marketing campaigns, Omniture can measure,

1. Visitor Identification
2. Mobile Device Reporting
3. Mobile-Specific Collection Enhancements
4. Geo-location and Carrier Identification

2. Bango – To provide the highest levels of accuracy, Bango provides two different techniques for capturing mobile metrics – link tracking for campaign analysis and page tracking for site analysis.

More on Bango from MarketWatch

Features and benefits

  • Site analysis – measure and improve your website for mobile traffic
  • Campaign analysis – measure your ROI using independent data
  • Unique visitors – how many people are visiting your site?
  • Geo-locate your visitors by country
  • Operator identification – including virtual networks (e.g. Boost)
  • Handset information – make, model and features
  • Compare goals against your campaigns and web pages

Source – MarketWatch

3. Amethon – A server side mobile analytics solution that sniffs network packets to track 100% of the http packets traveling between the handset and the mobile web server building real time analytics.

  • Bandwidth (total, average per visit, total per file type)
  • Hits (average per visit, number of downloads, page view breakdown)
  • Visits (entry page, average duration, click paths, referring search engine)
  • Visitors (browser type, user agent, operating system)
  • Handsets (make, model, screen resolution)
  • Mobile Operator (country of origin, operator name)
  • Geo Location (country of origin, RDNS lookup)

Source – Wiki – Mobile Analytics

4. http://blog.sitestat.com/ – an another web analtyics service provider

5. Wapalizer - http://wapalizer.com/home/

6. Mobilytics - http://www.mobilytics.net/

7. http://mobilestats.co.uk/ – an another vendor which provides mobile stats

I will write about the Mobile Implementation in my next blog post.

Updated – 20080929

Found another mobile tracking tool

8. Clicky Web Analytics – Web Analytics on your iPhone – you can see some of the screenshots

Update – 20091104

9. ADMob.com – AdMob connects people who want to buy ads with people who want to monetize their mobile traffic through the AdMob Marketplace. We make advertising and publishing easy with solutions and tools to meet your unique needs.